Gathering your assets
Gathering assets from source to source is the primary step in creating a single source for review. Ensuring nothing is missed right from the start will save time and aid in the audit, organization, identification and planning process ahead. Knowing which assets your organization has and centralizing them in one place will help you achieve your final objectives.
Assets may be distributed across your creative user base. Consider who creates, edits, approves and consumes assets, and who is therefore best qualified to gather the assets together. We recommend identifying all sources where assets are stored. Be sure to examine the following locations:
- Shared storage – Can include NAS and other networked storage solutions such as fileservers, mapped drives etc. Additionally, DAM systems and other shared devices.
- Siloed or Personal Devices – Includes individual desktops, mobile devices, external hard drives, digital cameras and memory sticks/cards etc.
- Cloud storage systems – Paid or free services such as Google Drive, Box, Dropbox or any other applications with built-in storage included. May include both personal and shared cloud storage.
- Attachments - Email attachments, Social Media channels, communication applications, or other internally shared apps such as SharePoint may have file attachments that should be included.
Once you have identified all the sources, plan for who, where, and how to review them. Make sure to allow plenty of room, as storage of these files might take up a lot of space. Consider using a centralized location to enable collaboration on this effort.