All of your assets are stored together in a space labeled All Assets.
An asset library acts like a playlist in a music app: when you add an asset to a library, the library asset is really just pointing back to the original asset in the All Assets group.
Asset libraries allow you to organize your assets any way you like. Any library can contain any assets, and any assets can exist in any number of libraries. Assets are not actually copied to each library; in a library, an asset is really just a representative for the “real” asset that is always stored in All Assets.
The asset library is smart, too. If you attempt to delete an asset from a library, Extensis Connect will ask if you want to remove it from the library or delete it everywhere: from all libraries that contain the asset as well as from All Assets.
See Deleting Assets for details about removing and deleting assets and libraries.
The majority of the main Connect window displays your assets. There are three ways you can change the display:
Sort by: Immediately above the assets at the left edge of the pane is a menu where you can choose to sort assets by Name, Size, or Most recent (date and time the assets were added to Connect).
Sort order: To the right of the sort by menu is the sort order button. Click the button once to sort in ascending order (A–Z, smallest to largest, or oldest to newest); click again to sort in descending order .
View As: The View As menu is above the assets at the right edge of the pane. Here you can choose the relative size of the images displayed in the Assets pane:
Thumbnails: Each image space is 145 pixels wide and 129 pixels tall. This size only includes the asset’s filename. Right-click on the asset to perform common operations on the asset or all selected assets.
Small: Each image space is 218×217 pixels. This size and larger sizes include the filename, file type (extension), and size. Right-click on the asset or use the menu to perform common operations.
Medium: Each image space is 297×281 pixels.
Large: Each image space is 460×432 pixels.
If the asset image does not display the full filename, rest the mouse pointer over the visible filename text and Connect will display a tag with the complete filename.
Creating an asset library
You can create an asset library in two different ways:
Click Add Library at the top of the Asset Libraries pane.
Select one or more assets, right-click any asset in the selection, then choose Save as Library from the shortcut menu.
You can mark your most frequently used libraries as your favorites. Favorite libraries are displayed at the top of the Asset Libraries pane.
Hover the mouse pointer at the left side of a library name.
Connect shows the favorite selector , a hollow star.
Click the favorite selector.
Connect adds the library to the favorites at top of the Asset Libraries pane and displays the favorite indicator , a solid star.
To remove a library from the favorites list, click the favorite indicator to the left of the favorite library name.
Removing an asset library
To remove an asset library, click the menu next to the asset library’s name and choose Delete Library.
Connect will ask if you want to remove only the asset library or the remove library and delete its assets everywhere (from All Assets and any other asset libraries that include them).