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Sharing Assets

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Don J.
  • Updated

Extensis Connect shares assets through a custom Web portal. When you share assets, Connect provides you with a link that you can then share with as many people as you want to.

You can share assets for downloading, or just for previewing.

Tips

  • A shared link is available for 30 days.

  • Recipients don’t need an account in Connect or on Extensis.com.

  • Share assets for downloading with those who need to use or edit the asset file.

    Share assets for previewing with those who only need to see the content, not use the asset.

  • You can share assets—even the same group of assets—as many times as you like, either for download or for previewing. Each time you share, Connect will generate a new, unique link.

  • If you remove an original from Extensis Connect, that asset will be removed from any group that it has been shared in.

To share assets:

  1. Select one or more assets.

  2. Click Share in the toolbar.

    Tip: To share all the assets in a library, click the menu for the library and choose Share.

  3. If you want to share assets for previewing then deselect Allow download.

    If you want to let recipients download the assets then leave Allow download selected.

    Tip: You can share assets for download and send the link to one group of recipients, then share the same assets again without allowing downloads and send the new link to different recipients.

  4. Click Share.

  5. Click Copy Link, then click Done.

Email or message the link to the recipients that you want to access the assets.

Important: If you have selected the Allow download option, then anyone that receives the shared link can download the assets that you are sharing. Take care of your intellectual property and only share downloadable assets with people who need to have access to the original asset file.

The sharing portal

The sharing link opens a website that looks like the Extensis Connect main window. If you have shared only one asset, the portal will open to the asset preview.

The recipient can double-click an asset to preview it, sort the assets, change the thumbnail size, and, if you have allowed it, select and download any or all assets.

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